Running a profitable business is everything but easy, particularly if you must handle all duties by yourself – from administration to work. This is why most entrepreneurs become all-around players who perfect time-management and multitasking skills because they have no other option.
However, it’s not possible to achieve the highest level of productivity if you don’t plan well in advance and prepare for the forthcoming duties. According to the report, professionals who exercise their strengths on a daily basis are 8% more productive and six times more likely to be engaged.
Writing a daily plan is what makes business gurus so efficient, so you might as well learn how to create your own activity calendar. In this post, we will show you eight ways to arrange and create a daily plan of action. Let’s take a look!
1. Write Down Everything
Before you make a precise plan and the schedule of daily duties, it is necessary to write down everything. Feel free to brainstorm in order to remember every single task, from minor activities to the most relevant projects. And it’s not all as you should add more items to the list:
- Meetings: This way, you cannot remember to attend a meeting.
- Business events: These are critical if you want to grow the network of professional connections.
- Ideas: It might as well be the fundamental note-taking feature because your business probably depends on innovative ideas.
- Breaks: Don’t put too much pressure on your back, but rather try to plan a break every now and then.
Once you’ve got everything covered here, you can move on to the next stage of the planning.
2. Set Daily Goals
Brainstorming should give you more than enough material to work with, so you can filter the list and set goals based on the most important entries. Of course, key objectives are always about professional achievements and productivity.
You can set measurable goals by identifying key performance indicators (KPIs) that you can follow over time. However, you need to take care of personal goals as well. It includes all tasks related to your family, health, and training.
Now you know your daily goals, but you still need to determine priorities and decide which ones to complete firstly. The best solution is to divide the objectives into four categories:
- Urgent and important: These goals come first and you need to focus on them. In general, you should be feeling fresh and strong enough to cope with these tasks early in the morning.
- Important but not urgent: This is, naturally, the second group of objectives that you want to concentrate on right after the most urgent tasks.
- Urgent but not important: Such duties can wait by the end of the day, but you shouldn’t forget to do each one.
- Not urgent and not important: The last category includes irrelevant duties that you can easily delegate to your interns or subordinates.
4. Plan Ahead
Although we are discussing daily tasks here, keep in mind the benefits of planning well in advance. What makes this process so critical? Well, early scheduling allows you to prepare for future tasks much easier, avoiding the mess and confusion of day-to-day preparations.
For instance, you can think about daily responsibilities for the entire week, making a list of activities from Monday to Friday. Ideally, you could go even further by creating a monthly calendar. This is by no means an easy task, so you should improvise and leave enough room for extra duties.
5. Write Down What Your Employees Need to Do
Even the most proficient entrepreneurs can’t do everything by themselves. You probably have a team of workers already and they also need to know what to do and when to do it. In such circumstances, writing a daily plan for them as well is a very convenient option. Doing so, you practically ensure an effortless workflow, while it also enables you to keep track of their progress day after day. It will make your life simpler, while the entire team is probably going to be more productive.
6. Remember to Write Down Distractions
With everything you’ve done so far, you have more than enough experience to notice things that disturb your workflow. We strongly encourage you to write down these things, too, because it will help you to eliminate the problem.
It can be anything from small details to highly specific workplace inconveniences. For instance, you might want to note that you spend too much time browsing the Internet or social networks. In this case, you can decide to limit your daily usage of online tools to 30 minutes maximum. There is a solution to every problem, but you need to be aware of it in order to deal with it.
7. Use Tools
Daily planning is not a new thing and there are tons of valuable online tools to consider in this field. Such apps and plugins and make the scheduling process simpler, so we recommend testing some of the following tools:
- Google Calendar: It’s a digital planner where you can write down tasks, meetings, activities, events, and many more. Google Calendar has a user-friendly interface, which makes it very convenient for daily planning.
- Grammarly: Our fellow colleagues at the article writing agency claim that Grammarly is the best editing tool for all types of written content.
- Evernote: If you need to make important notes on the go, then Evernote is the perfect app for you.
8. Make Planning Your Daily Routine
The last advice on our list is to make planning your daily routine. It doesn’t take more than a few minutes once you get used to it, but it will save you a lot of time and nerves. Needless to say, it will also make you a better and more productive entrepreneur very soon.
It takes a full set of skills to become a productive entrepreneur, including qualities such as multitasking, planning, and time-management. Most people can’t handle so much pressure at work, but you can do it if you concentrate on your business and schedule duties properly.
Our post showed you eight ways to arrange and write a daily action plan. Although the document itself won’t get the job done, it will definitely boost your long-term efficiency, so make sure to use our suggestions and become a super-productive entrepreneur!
This content is sponsored by Mark Delarika.