—
Productivity and quality are both required and highly regarded in all organizations worldwide. This is the dream of every great employee and business manager – to have or work in a company that is both productive and provides high quality. However, the two terms are not identical, nor do they exist one without the other in a workplace.
‘There is no avoiding productivity or quality, at least not if your goal is to attract traffic and increase revenue. However, exaggerating one over the other is also a bad idea. The ideal solution is an equilibrium between the two’ – advises Charlie Teen, one of the assignment writers at a popular writing service.
There is a lot of truth in this. Productivity and quality go together in building a great work ethic and a success for yourself. If you manage how to handle and implement them both, your personal development and professional success will thrive. However, failing to recognize the difference and the key variables between both can be detrimental for your strategy.
Before we teach you how to keep both in the middle, let’s differentiate between the two.
Quality vs. Productivity
Productivity represents the rate at which your services or products are being developed or performed, or how well the task is being completed. Measuring the productivity requires taking into account many factors, including type of work, number of hours work, requirements for the job, etc. Regardless, this is still a grand and integral part of your success.
Quality is much different than productivity. People can want and constantly attempt to be productive, but this does not mean that the results will be of good quality. At times, the timing will be wrong and despite productivity, there will be no quality. Other times, you will be required to produce a specific product or service or perform a set task, and regardless of your productivity, the approach will simply be the wrong one.
In some cases, one is more desirable than the rest. However, the importance of quality and productivity must be proportionate for best results.
The question that arises here is: Is it possible to implement productivity and quality at the same time? The answer is a big yes. All you have to do to achieve this is analyze the goals and tasks and see which one is required more. Once you know this, you can lean more on one or the other side, but you mustn’t eliminate any.
How does this work?
For example, if the task is more on the productive side, such as documentation that has to be filled often, you need to lean toward this approach. You will require a faster approach that guarantees productivity, but also demands quality. However, if the task is more on the quality side, you need to dedicate all the time and resources necessary to achieve this. In this case, quality is obligatory, so there is no room for quickly finishing the enquiries.
Tips for Successful Improving of Quality and Productivity
Improving these is the trickiest task you will have, but the most worthy of them all. There are so many solutions you can opt for, and choosing the right one is essential for your success. If you test them one at a time, this will result in grand losses in terms of time, reputation and money.
It is only by combining these two that you can actually turn into a success, and the following tricks will help you get on track without the grand losses that result from bad planning.
1. Leverage Data
At times, you will feel like you are doing fine, but still wish to improve. Other times, your progress will be below the expected and planned. To be able to oversee what works and what doesn’t, you need data.
And not just any data. All the key data, and the accurate data.
More specifically, you need the large sets of data called big data, those who reveal the progress and patterns that demonstrate your actions and strategies. When you have all this data in front of you, you can explore it and use it to increase quality and decrease costs. That’s the primary goal of a productive and quality work.
If you want to increase your productivity and quality, you need to leverage all the data at your disposal and make a clever, informed plan. There is no point into rushing to do something without a clear idea in your head. Forming a fine plan and a schedule is key to being productive and providing high quality.
2. Manage Your Time Effectively
That schedule and plan you have isn’t there without a purpose. Follow it at all times. If you feel like you are too tired or lack motivation to achieve something, take a break. No one can work at optimum productivity.
3. Eliminate Every Distraction
Distractions are your biggest enemy when it comes to both productivity and quality. These can make you lose focus, which makes you less productive. Because of it, the quality of your work will be damaged.
4. Love What You Do
You will never be able to maintain the motivation and quality unless you love what you do. The ultimate way to increase productivity is to enjoy your actions. Just find your passion and follow it.
If you constantly lack motivation and cannot be productive or provide quality in the workplace, that is no reason to quit. Even if this is not something you love, you can still fulfill the rest of your time with such hobbies and feel more energized later on.
5. Complete the Hard Things in the Morning
The most dreaded tasks are what keep you stressed and worried and prevent you from doing your job well. No matter how hard you try or how productive you are, such worries can have a bad effect on your work.
To avoid this from happening, cut to the chase. Get on the hardest things you have to do first thing in the morning. Once you are done, you will feel more liberated and motivated during the rest of the day.
6. Reward Yourself
Small rewards can make you feel appreciated and motivate you to work more, even if you give them to yourself. Every once in a while, get yourself some reward for a task done well or a difficult stage of your plan you successfully completed.
Such approach will help you diminish the chances for productivity failure and assist you in continuing the quality work you have been doing. A simple day off watching your favorite TV show or a cup of hot cocoa can make all the difference for you.
7. Implement the Two Minute Rule
Have you heard of the two-minute rule? Implementing this rule into your life will help you rid of the procrastination and lower your stress levels. This is the idea: when you see a task that can be done in two minutes or less than two minutes, do it first. Eliminating all these small tasks from the beginning will make the workload seem smaller, and you will be able to focus on the key tasks without distractions.
8. Stop Aiming for Perfection
Many people mistake quality with perfection. These are not the same. A thing does not have to be unrealistically perfect to be realistically good. The reality is almost never perfect, so stop aiming toward the impossible.
If you set achievable and calculated goals for yourself, quality is easy to reach. If you keep aiming toward doing the impossible, you can be as productive as it gets, but this won’t yield high quality.
9. Your Surrounding is Important
Have you noticed how disturbing and distracting the surrounding can be? When you are performing a task, something as simple as lighting or room temperature can ruin your mood and cause you to make mistakes.
If you want to be more productive and yield quality with your actions, do some preparations ahead. Outfit your office or home with elements that are aesthetically pleasing. These are known to increase the productivity by 15 percent.
Have you decided on your next strategy for fulfilling a goal? Don’t forget to find the middle between productivity and quality. One cannot survive without the other and your quality won’t survive without this combo.
—
What’s your take on what you just read? Comment below or write a response and submit to us your own point of view or reaction here at the red box, below, which links to our submissions portal.
◊♦◊
Sign up for our Writing Prompts email to receive writing inspiration in your inbox twice per week.
—