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Since the COVID-19 pandemic, remote work has been a reality for many businesses across the world. This fact has made existing workflows more efficient and, in some cases, made entirely new ones possible. But there have also been downsides. Allowing workers to collaborate over long distances might introduce a few specific security vulnerabilities. Thankfully, in most cases, these vulnerabilities can be addressed through the right security procedures. Let’s consider what might be done to make your remote team more secure.
Secure Devices and Networks
The devices used to log on, as well as the network being used, might introduce security vulnerabilities. This applies to public Wi-Fi, as well as home networks with weak or exposed passwords. If a hacker is able to access a network, then they might well be able to intercept everything being sent and thereby gain access to sensitive business-related information.
Getting workers into the habit of changing their passwords regularly and using a password manager can be helpful. The use of Virtual Private Networks might also be made mandatory for all remote workers. Finally, keeping software updated is essential, especially when it comes to the operating system. Make sure that workers understand this, and set automatic updates.
Protect File Sharing and Storage
When sensitive files are being stored remotely, it’s wise to protect them. Modern cloud storage solutions for business tend to come with sophisticated access controls and encryption.
If a shared resource, like a document stored on a remote server, is made accessible via a public link, then there’s a risk that any person with an internet connection will be granted access to it. Worse, this lapse might go unnoticed for months on end. Make sure that you review your settings and hold your employees accountable for the data they share.
Train Your Team to Spot Risks
If your remote team aren’t aware of how threats can emerge, then they might be vulnerable to social engineering attempts. A single mistake can compromise the entire team. Make sure that the danger of phishing emails is discussed regularly and that the team is aware of just how sophisticated modern phishing attempts can be. A fake email, or a direct message via social media, can often lead to disaster.
Establish Clear Access Policies
Make sure that access is granted on a need-to-know basis, and you’ll drive down your exposure and the risk of leaks. If just a few people on the team have access to a specific document, then it will be much harder for a hacker to find their way in.
Make sure that your settings and access permissions are periodically reviewed. This review might occur every quarter or in the wake of a security breach.
Conclusion
Security for remote teams isn’t just a one-off measure or series of measures. It’s an ongoing effort. Only by regularly reviewing your practices and policies can you hope to keep up with a series of ever-evolving online threats.
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